Big Top Vintage Market November 7 & 8, 2020 Vendor Set Up Information

Please take a look at the below COVID updates which include a NEW site plan.  Your booth number has probably changed.  We have tried to keep everyone in the same spot as they requested online, however due to COVID requirements from Harris County we are having to “social distance” booths 6 feet apart which means some booths had to be moved completely.

In addition the Under The Big Top Tent has grown!  Our old tent was 8,000 square feet and now it is 10,800 square feet - our largest tent EVER!

 

 

COVID Requirements: The back of your tent must have a solid back - this can be a tarp or similar item, that is attached to the back legs of your tent at the top and bottom.  This is a requirement by Harris County.

 

Masks or face coverings are required in Harris County when at a public place.  Please have a mask or face covering for you and anyone working in your booth during the market.

 

Food permits: it is the vendor's responsibility to have all appropriate licenses and permits to conduct business.  If you are selling or sampling any food product please contact HCDPH to verify if you need a permit or not. Permits can be obtained online, click here.

 

Tax Permit From Texas Comptroller: Big Top does not request a copy of your permit but you do need to be in compliance with all Texas laws. The Comptroller’s Office did contact us and may come for permit inspections. Be sure to obtain your permit prior to the market.

 

Security: we hire off duty Harris County Sheriff's Deputies to be on-site for over-night security Friday and Saturday night.

  

Set Up Schedule:

Thursday, November 5 : Boutique Trailers & Food Trailer Move In – it is required that all boutique trailers and food trailers be placed and unhitched Thursday night – this is so you can fit into your booth space before standard tent vendors move in.  All trailers must be unhitched from trucks during market hours.  David will be contacting you to schedule your trailer move-in time.

Friday, November 6 - 9am - 10am : alternative boutique trailers and food trailer move in – if you are not able to come Thursday evening please contact Dave at 281-770-1888 to confirm you can unhitch Friday morning. Note – if you do not come in Thursday or Friday AM there is a chance you will not be able to access your assigned booth space and you may be reassigned to a different area of the market.

Friday, November 6 - 10am - 8pm
 : all outdoor booths and tent vendors move in  *****please note that there is limited lighting at night, please be on site by 6pm.

You will enter the field from the East Entrance located at 26303 Preston Ave, Spring, TX 77373 - once inside you will be escorted to your space.

Friday - you can drive directly up to your booth to unload.  To ensure that everyone can access their booth directly only one vehicle/trailer will be allowed to park at the booth space at a time. 

Unload your vehicle, then move your vehicle to the parking lot before setting up your booth.

If you have multiple vehicles/trailers dropping off items you will need to rotate your vehicles – park all vehicles in the parking lot, bring one to your booth, unload, then rotate in another vehicle. This is to avoid a traffic jam please unload then park your vehicle to set up your booth.  After you have unloaded your vehicle you will park in the vendor parking lot.

Saturday, November 7 - 6am - 8:30am : you will be required to park in the vendor parking area and carry/dolly/wagon your items/display to your booth.  We cannot allow vendors to drive directly to their booth on Saturday.  No vehicles will be allowed in the market grounds.

Sunday, November 8 7am - 8:30am : vendor refresh, bring in new inventory, you must carry/dolly/wagon your items from the vendor parking lot. There is no drive up unloading on Sunday morning. No vehicles will be allowed in the market grounds.

 

Market Hours:
Saturday, November 7- 9am - 5pm
Sunday, November 8 - 9am - 5pm

Vendors are required to stay for the full event, both days, from open 9am to close 5pm.  Vendors that break down early may be blocked from registering from future markets.  If you sell out of inventory you may close your booth, YOU MUST LEAVE your tent and display until Sunday at 5pm.

 



Break Down Schedule:
Sunday, November 8 - 5pm - 8pm or until we are finished.

All items including tents, inventory and display items must be removed from the market grounds before you leave the market Sunday evening.  

No vehicles will be allowed on the market grounds to drive up to booths until all customers have left the grounds and David has approved vehicles to be permitted to drive in – this is to avoid major traffic jams and for the safety of all vendors and customers YES we still have customers including children on site after 5pm.

Please pack down your booth and clean all trash from your booth. When you are ready to load up go to the APEX Office (located in the center of the market off of the blacktop road that cuts across the market) to notify that your booth is cleaned, packed and ready to go.  An inspector will then come by and approve that you are ready to go and give you a Break Down Pass. This pass will allow you to bring one vehicle/trailer at a time to your booth to load up and leave. This worked very well last time and we broke down faster than ever.

 


Trash: the on-site dumpster which is located on the fence between exhibitor parking and the festival grounds.  The dumpster is for vendor trash, please put all of your trash in the dumpster during and after the market.  This includes zip ties, rubber bands, hay, paper, bags, food trash, collapsed boxes and more.  The trashcans found around the grounds are for customers, if a vendor places two non collapsed boxes in a trashcan it makes the trashcan full and customers cannot use the trashcan, which then causes trash to collect on the ground.  Please use the dumpster.  This is especially important during break-down.  Trashcans will be removed from the festival grounds before 5pm on Sunday, this will mean all trash from your breakdown must be walked to the dumpster and placed inside the dumpster, not next to the dumpster.  You will be charged $100 for leaving trash in your booth after breakdown.



Food Trucks & Trailers - you should be electricity independent, generators are not available from Big Top for food trucks or trailers, you may bring your own generator.

All Food Vendors: All food vendors - please ensure that you have your food permit from Harris County click here to obtain your permit online. The health inspector will be on site Saturday morning, walking the festival grounds to check permits.  

Food handlers - you are required to use N95 or K95 masks and Nitrile Gloves anytime you are handling food.  Only N95 or K95 masks are acceptable - cotton, surgical or other material masks are not acceptable for food handlers.  Big Top will have K95 masks for $5 each and nitrile gloves for $50/box of 25 pairs available for purchase at the show office if you need to purchase at the market.

 

Vendor Parking:
Vendors will be able to park one vehicle inside the festival grounds for free, rules:

1. All vendors must be inside the festival grounds no later than 8:30am, vehicles arriving after 8:30am will need to pay the $5 per day parking fee to the Knights of Columbus upon arrival.

2. Vendor vehicles may not be moved during market hours - 8:30a-5:00p - if you think that you will need to leave the market during the day do not park in vendor parking. The vendor parking lot gate will be locked at 8:30am and will be unlocked at 5pm.

3. All additional vehicles will be parked in the public parking lot and pay the $5 parking fee to the Knights of Columbus upon arrival. 

4. Vendors who park in the public parking lot the $5 parking fee is PER ENTRY to the Knights of Columbus.  If you leave the market, then come back at a later time they will require that you pay for parking again.

5. When you check in on Friday you will be given 1 vendor parking pass to place in your windshield you must have this printed and visible in your windshield to be granted access to the vendor parking lot Saturday and Sunday.   


Failure to park correctly as directed by the parking attendants and failure to park in the correct area of the festival grounds will result in your vehicle being towed at owners expense. 


Trailer Parking:  there is limited parking for trailers.  Trailers that want to unhitch on Friday after set-up and re-hitch on Sunday at breakdown must registration online now - click here to register your trailer.  Unregistered trailers cannot park in the vendor parking lot.

 

 

 

 

Due to being on site setting up the market, working with vendors and customers during the event – access to phone and email is very limited for Melissa and David.

Most phone calls cannot be answered and most voicemails will not be returned until the following week.